(Last Updated On: November 2, 2018)

Job Title: Logistics Assistant
Location: Ngala, Borno
Contract Duration: 3 months (with possibility of extension)
Beginning of contract: ASAP
Probation period: 1 month
Goal / Purpose
- The logistics assistant supports the Logistics Manager in implementing and supervising all logistical activities at his/her assigned base.
- The Logistics Assistant will also lend his/her support the Manger carrying out urgent activities and the filing and archiving logistical documents.
- He/she temporarily takes on the basic tasks of the Logistics Manager in their absence.
List of Main Tasks
Management of Supplies:
- Update price lists and vendor databases
- Control Solidarités International purchase procedures
- Verify and process quote requests and IOFs
- Compose and archive purchase folders
- Implement purchases, monitoring adherence to validation regulations and procedures
- Negotiate prices, deadlines and methods of delivery
- Ensure that relationships with suppliers are monitored.
Management of Vehicle Fleet:
- Assist in the planning and execution of maintenance and repair work on mission vehicles
- Draw up the vehicle schedule
- Ensure that a complete breakdown kit is available on board all vehicles
- Check that vehicle log books are in place and are used correctly
- Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
- Prevent misappropriation of petrol and spare parts
- Monitor the administrative documents for all vehicles
Management of Equipment/Telecommunications:
- Assist in installing and securing materials
- Assist in monitoring and maintaining materials
- Organize training sessions in the use of means of communication.
Management and Monitoring of IT Equipment:
- Update antivirus software
- Provide teams with adequate means for data backup
- Ensure the maintenance and correct use of IT equipment
Management of Supplies:
- Supervise the maintenance and securing of warehouses
- Support the logistics officer in carrying out stock checks and physical inventories
Human Resource Management:
- Assist in the recruitment process and in evaluating the members of the logistical team
- Establish team schedules in conjunction with the logistics officer
- Ensure or assist with logistical training.
Personal Abilities:
- A good listener
- Effective Communicator, confident
- Ability to prioritize work and work with minimal supervision
- Team Player, initiative, proactive
- Excellent interpersonal skills, negotiation, persuasive skills
- Excellent Planner, analytical
Technical Competencies
- Computer literate with good IT Management Skills
- Knowledge of Logistics, IT, Procurement, HR and Admin procedures
- Fleet and Equipment Management
- 2 years’ experience in INGO in Logistics responsibilities
- Bachelor’s degree or equivalent in Logistics, Supplies Management
- Languages; Proficiency in English; knowledge of Hausa, Kanuri and other local languages is desirable.
Salary and Conditions
In accordance with SI’s Terms of Employment; for national staff in Nigeria.
Job Title: Procurement Manager
Location: Maiduguri, Borno
Beginning of contract: ASAP
Contract duration: 3 (Three) months (with the possibility of extension)
Probation period: 1 month.
Goal / Purpose
- The procurement manager supports the deputy LogCoo in implementing and supervising all purchases activities at mission level.
- In particular, he/she lends support to carrying out activities and the filing and archiving logistical documents.
- He/she temporarily takes on the basic tasks of the purchaser or storekeeper in their absence.
List of Main Tasks
Management of purchase:
- Assess the markets and identify the main and/or relevant suppliers
- Update price lists and vendor databases
- Control and ensure Solidarités International purchase procedures are respected
- Verify and process quote requests and IOFs
- Make purchase file for validation : quotation, bid analysis, contract …
- Proceed with the purchase
- Compose and archive purchase folders
- Negotiate prices, deadlines and methods of delivery
- Ensure that relationships with suppliers are monitored
- Coordinate with the stock/freight manager when there is delivery
- Follow up the purchase planning with the purchase schedule
- Provide feedbacks on the status of the purchase
Human resource management:
- Assist with Log training sessions for the log team
- Participate in the recruitment of his/her team
- Coordinate, plan and supervise the work of his/her team
- Appraise personnel under his/her direct supervision
- Validate planning, follow attendance of his/her team
Reporting:
- Preparation of the IOF follow up for the Monthly logistic Pack
Requirements
Personal abilities:
- Professional experience: experience in supply, purchase, management. experience in NGO is a plus,
- Personal qualities: dynamic, organized, methodical, team spirit, managerial skills, meticulous
Technical competences:
- Training: Academic degree such as Bachelor’s in logistics, trade or Higher National diploma in procurement, business or equivalent.
- Languages: English, Kanuri, Hausa is a plus
- IT skills: Microsoft software practise (word, Excel)
Salary and Conditions
In accordance with SI’s Terms of Employment; for national staff in Nigeria.
How To Apply
Interested and qualified candidates should:
Click Here to Apply
Application Deadline 10th November, 2018.
Note
- Candidates will be required to attach CV.
- The CV attached must be named with your name and surname.
- As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date.